Hawaiʻi State Department
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Job Opening Description:
Administrative Services Assistant, Professional Worker III, Professional Trainee II & I - Honolulu District, Oahu
Recruitment Number:
Job Opening Status:
Open Request
Job Opening Begin Date:
Job Opening End Date:
Position Number:
Salary Range:
Administrative Services Asst (SR22), Professional Worker III (SR20), Professional Trainee II (SR18), Professional Trainee I (SR16)
Job Category Description:
Program Management
Office Location:
Department of Education (00)
Bargaining Unit :
Prof & Scientific, Non-Supv - 13
SummarySupplemental QuestionsBenefitsJob Preferences
  • Amended 4-13-23: Summary - Immediate Vacancy
    $4,692.00 - $5,493.00 per month (SR-22)

    $4,337.00 - $5,079.00 per month (SR-20)

    $4,012.00 - $4,692.00 per month (SR-18)

    $3,708.00 - $4,337.00 per month (SR-16)

  • NOTE: Department of Education employees will be placed on the salary range in accordance with Department regulations. All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval.
  • Location:
    Honolulu District, Oahu
  • Immediate vacancy:
    The immediate vacancies are located at the following School(s), Complex(es), and/or Complex Areas (CA) listed below. Vacancies are full time and either permanent or temporary, as indicated below. If you are interested in a particular position, be sure that your employment preferences in your application match the vacancy.

  • Office of Student Support Services (Permanent, Full-Time)
  • Office of Curriculum, Instruction and Student Support (Temporary, Full-Time)
  • Executive Office on Early Learning (Temporary, Full-Time)
  • Employment Opportunities in Temporary Positions:
    Some vacant positions may be temporary. Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.
  • Job Summary
    Provides administrative support services to the administrator of a statewide program; participates in and coordinates program planning and evaluation; conducts special studies of operational and administrative problems; and performs other duties as assigned.
  • Minimum Qualification Requirements:
    Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently.

    Note: Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

    To qualify, you must meet all of the following requirements:

    Education Requirement:
    Graduation from an accredited college or university with a baccalaureate degree.

    Excess work experience as described below in the experience section or any other progressively responsible administrative, professional or other analytical work experience which provided knowledge, skills and abilities comparable to those acquired in four (4) years of successful study while fulfilling a prescribed college curriculum leading to a baccalaureate degree may be substituted for the required education on a year-for-year basis.

    The education or experience background must have demonstrated the ability to write clearly and comprehensively materials such as reports and analyses; read and interpret complex written material; perform research; and solve complex problems logically and systematically.

    General Experience Requirement:
    None for Professional Trainee I; six (6) months for Professional Trainee II; one and one-half years (1-1/2) years for Professional Worker III; and for Administrative Services Assistant, two and one-half (2-1/2) years of progressively responsible professional analytical work experience which demonstrated the ability to perform administrative assignments such as budget formulation and justification, fiscal operations and/or personnel administration or experience which involves the analysis of programs and services to determine their effectiveness, achievement of program objectives, staffing, cost factors, and to participate in planning for future needs or for related management purposes.

    The experience must have demonstrated the ability to identify information needs, collect and analyze data, identify alternatives and their advantages and disadvantages, develop logical recommendations for a course of action, read and comprehend complex material such as State statutes and/or federal regulations, exercise a high degree of judgment in applying and interpreting rules, regulations, policies and procedures and draft comprehensive reports of findings and recommendations.

    For the Administrative Services Assistant level, at least one (1) year of the experience must have been at the fully competent, independent professional worker in a position involving budget/program evaluation, planning, management/organizational analysis or personnel administration. Experience as an independent worker in such programs is characterized by the performance of a variety of moderately difficult work assignments involving extensive analysis and the application of management principles in one or more areas of administration. Persons in direct services programs may be accepted if there is evidence of continuing responsibility for analytical work as described above (viz, as a staff assistant responsible for analyzing the assigned program area and recommending improvements in operations or as a supervisor whose work included evaluation and monitoring the progress of the assigned program area or function and preparing reports of progress and plans for the assigned work or function).

    License Requirement:
    Applicants must possess a current valid passenger-type motor vehicle operator's license to drive in the State of Hawaii.

    Non-Qualifying Experience:
    Clerical or paraprofessional (technical work performed in support of professional practitioners) work although such work may have been done in budget or program evaluation area is not qualifying.

    Substitutions Allowed:
    1. Satisfactory completion of all academic requirements for a master's degree in business or public administration or a related field which provided knowledge of principles and techniques of management and administration with emphasis in the application of research and analytical methods and techniques may be substituted for one (1) year of the general experience required. This substitution may not be considered to substitute for the requirement that one (1) year of the experience be at the fully competent level.

    2. Satisfactory completion of all academic requirements for a Ph.D. degree from an accredited college or university in business or public administration may be substituted for all of the required experience.
  • All documents submitted to us become the property of the Department of Education.

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